Strategic Challenges.

1 06 2016

Strategy is about making choices, trade-offs; it’s about deliberately choosing to be different.        Michael Porter

In todays organizations change is necessary if you want to succeed in a tough world. However, we don’t like to change things and feel most comfortable when we are staying in the comfort zone. Leaders are aware of this problem and are prepared to cope with these challenges.

“Habits keep us doing what we always do. We resist being pushed in new directions that make no sense to us. We cling tenaciously to what we value and fear might be lost. To behave otherwise is somehow less than human”. (John P. Kotter)

From his book; ‘Accelerate’, John P. Kotter reveals how the best companies focus and align their people’s energy and urgency around what Kotter calls the Big Opportunity.

An organizations strategy is important for the business. A company’s strategy describes what to do to reach their goal and what choices to be made on it’s way.

Kotter; “Strategy is a term used loosely to mean high-level policies designed to help you successfully achieve your most important goals, or, in a competitive context, to help you win”.

Hierarchies is a challenge in organizations and if used wrong, creativity and innovation will be a challenge. Kotter; “Hierarchies with great management processes and good leaders on top are not built for leaping into a creative future. Innovation requires risks, people who are willing to think outside their boxes, perspectives from multiple silos, and more. Management-driven hierarchies are built to minimize risk and keep people in their boxes and silos. To change this more than incrementally is to fight a losing battle”.

Kotter present the dual operating system. The basic structure is self-explanatory with hierarchy on one side and network on the other side. Kotter explain; “The hierarchy part of the dual operating system differs from almost every other hierarchy today in one very important way. Much of the work ordinarily assigned to it that demands innovation, agility, difficult change, and big strategic initiatives executed quickly – challenges dumped on work streams, tiger teams, or strategy departments – has been shifted over to the network part”.

Here the author makes us aware that this system losen up and is better able to perform what it is meant to be and designed for. Because of the losing up effect you will be doing your job great as well as making incremental changes to then improve further efficiency, and because of this you are handling the strategic initiatives which also helps the company dealing with predictable adjustments like routine IT uppgrades.

The principles of a dual operating system:

-Many people driving important change, and from everywhere, not just the usual  few appointees. Kotter makes us aware that it all starts here. For more speed and agility to occure, a fundamentally different way of gathering information and decision making is needed as well as implementing decisions which have some strategic significance. Kotter; “You need more eyes to see, more brains to think, and more legs to act in order to accelerate. You need additional people with open mind and new eyes and additional good working relationships with others in order to be creative and innovate, from the insiders”.

-A “get-to” mindset, not a “have-to” one. Force is not an option if you want to achieve change. Inspiration is a better solution, and by giving people a choice where they feel they truly have permission to step forward and act is a better way. Kotter; “The desire to work with others for an important and exciting shared purpose, and the realistic possibility of doing so, are the key”.

-Action that is head and heart driven, not just head driven. People have feelings. Kotter; “You must also appeal to how people feel. As have all the great leaders throughout history, you must speak to the genuine and fundamental human desire to contribute to some bigger cause, to take a community or an organization into a better future”.

-Much more leadership, not just more management. In this system, the author talks about competent management. Leadership is needed as well as the guts of the engine are managerial processes. Kotter; “Yet in order to capitalize on unpredictable windows of opportunity which might open and close quickly, and to somehow spot and avoid unpredictable threats, the name of the game is leadership, and not from one larger-than -life executive”. The game is about vision, creativity, passion, inspiration, innovation, agility, opportunity, celebration, relationships, compensation and accountability to a plan.

-An inseparable partnership between the hierarchy and the network, not just an enhanced hierarchy. Kotter; “The two systems, network and hierarchy, work as one, with constant flow of information and activity between them-an approach that succeeds in part because the people essentially volunteering to work in the network already have jobs within the hierarchy”. Kotter, shows us that based on these principles, a dual system is different from that on the hierarchy side when it comes to the action. Kotter; “Because action within networks accelerates activity, especially strategically relevant activity, I call it’s basic processes the Accelerators“.

Kotter’s eight accelerators: 1) Create a sense of urgency around a big opportunity, 2) Build and evolve a guiding coallition, 3) Form a change vision and strategic initiatives, 4) Enlist a volunteer army, 5) Enable action by removing barriers, 6) Generate (and celebrate) short-term wins, 7) Sustain acceleration and number, 8) Institute change.

Let us take a closer look at Kotter’s accelerators:

1- Create a sense of urgency around a big opportunity. This accelerator is focused on creating as well as maintaining a strong sense of urgency among as many people as possible around a Big Opportunity an organization is facing. Kotter; “This is, in many ways, the secret sauce which allows behaviour to happen that many who have grown up in mature organizations would think impossible”.

2- Build and evolve a guiding coalition. In this accelerator, the urgency is to build the core of the network structure, which will evolve to take form into a stronger network later. People are eager and motivated from across the organization and they feel the urgency. Kotter; “These are individuals from all silos and levels who want to help you take on strategic challenges, deal with hyper-competitiveness, and win the Big Opportunity”. In this situation we can see people who want to lead as well as to be change agents. People are eager to work together in team and learn how to work effectively. People from different levels of silos gives effort to work well together. Kotter; “But under the right conditions – with urgency around a Big Opportunity as a crucial component – they will learn how to work together in a totally new way”.

3- Form a change vision and strategic initiatives. Here the guiding coalition clarifies the vision which fits a big strategic opportunity together with selecting strategic initiatives which moves you in the right direction toward the companies vision. Kotter; “When you first form a dual system, much of this, especially the initiatives, may already exist, created by the hierarchy’s leadership team. But the initiatives the nascent network side attacks first will be those that individuals in the guiding coalition have great passion to work on”.

4- Enlist a volunteer army. In the fourth accelerator, the author makes us aware that the guiding coalition together with others who wish to help and communicate information about the change vision and the strategic initiatives to the company, may lead to large numbers of people who are interested in buying into the whole flow of action.

5- Enable action by removing barriers. Kotter; “Much of the action here has to do with identifying and removing barriers which slow or stop strategically important activity”.

6- Generate (and celebrate) short-term wins. Kotter; “The sixth accelerator is about everyone on the network side helping to create an ongoing flow of strategically relevant wins, both big and very small”. The author say that the wins are possible for all the people in the entire organization and the importance of celebrating even if it is in small ways. Kotter; “These wins, and their celebration, can carry great psychological power and play a crucial role in building and sustaining a dual system”.

7- Sustain acceleration. In this stage, accelerator 7 keeps the entire system moving. All the energy is focused on new opportunities and challenges and the people find a motor to help all the other. Kotter; “Accelerators keep going, as needed, like spark plugs and cylinders in a car’s engine. It is the opposite of a one-and-done approach and mindset”.

8- Institute change. Accelerator 8 helps institutionalize the wins as well as integrating the wins into the hierarchy’s processes, procedures, systems, and behavior- in effect, here you are also helping to infuse the changes into the culture of the organization. Kotter; “When this happens with more and more changes, there is a cumulative effect. After a few years, such action drives the whole dual system approach into an organization’s very DNA”.

From this article; The Greatest Barriers to Growth, According to Executives (Harvard Business Review, by Chris Zook) the author tells us that the greatest barriers in organizations lies inside their own four walls. Zook; “It’s a common story in business today. Eighty-five percent of executives say that the greatest barriers to achieving their growth objectives lie inside their own four walls, according to research by Bain & Company. In the largest companies, this rises to 94 percent of executives who believe that their most difficult challenges are internal, not external”.

Zook describes five ways that bureaucracy distorts behavior in your organization; The first one is, distortion of speed:  Zook; “Young, founder-led companies often set the speed in their competitive arenas-speed to recognize the need to change, interpret how, decide on what, and react. Young insurgents whose speed allows them to get ‘inside’ of the decision cycle of a large, slow incumbent competitor can reap an enormous advantage”.

Distortion of motive: Tells us that young organizations has no place to hide and in this situation the founder knows everything. Zook makes us aware that the meritocracy may flourish when things are transparent. Zook; “Yet, as companies grow, promotions fall in line with corporate processes, complex ‘balanced’ scorecards of performance, and regression to the mean”.

Distortion of time: The author is in this case talking about the executives self-awareness. Here the management teams need to look into the use of their time as well as the use of their money which they have to be very careful about. In this case you can start with three questions: How much time do they spend with top customers?  How much time do they spend with high potential employees?  How much time do they spend on solving the firm’s top five challenges? Zook say that if they honestly ask these questions themselves, you will soon see the first step to take.

Distortion of decisions: The author suggests to start your assault on the decision distortions of bureaucracy with your five or ten most important types of decisions. Zook; “Map out how they are really made and how many people are involved. Then attack what will emerge clearly as obvious root causes of distortion: decisions that should be pushed to the front line with a few vital guiding principles, decisions that should have many fewer people involved, and decisions where it’s unclear who actually decides”.

Distortion of information: Zook illustrates that the information is better remembered in small companies as well as the intimacy and ground knowledge are second nature. “Yet, as companies grow this becomes increasingly difficult”. More thoughts from Zook; “But there are other, simpler ways to renew this aspect of a founder’s mentality and its connection to the front line. We have seen management teams benefit greatly from setting up ways for them to ‘drop in’ on customer calls, or call-centre service discussions.

Difficulties mastered are opportunities won       Winston Churchill

Strategic challenges are important for companies to succeed.

Author, Inger Lise E Greger, MSc in Change Management

https://inger-lise.net/page/2/

 

 

 





Leader’s Courage To Be Vulnerable

7 08 2015

””We gain strength, and courage, and confidence by each experience in which we really stop to look fear in the face…..we must do that which we think we cannot”  –  Eleanor Roosevelt

There are two main ways in which leaders wear masks. Some conceal their perceived inadequacies and flaws behind the polished facade we have come to expect of ‘great’ leaders, a bit like the Phantom from Andrew Lloyd Webber’s epic musical The Phantom of the Opera. Others take on a new persona at work that they feel is necessary for success, much like Jim Carrey’s character Stanley Ipkiss in the movie The Mask who transforms into a flamboyant green superhero. Both types of mask undermine trust and effectiveness. They also create inner conflict, as leaders struggle to align their work and home lives.(Harvard Business Review, 2013, Leaders, Drop Your Mask’s)

‘Daring Greatly'(Brené Brown, 2012) is an interesting book and a warning about the danger of pursuing certainty and control above all. Dr. Brené Brown, makes us aware of and dispels the cultural myth that vulnerability is weakness and argues that it is, in truth, our most accurate measure of courage. Daring greatly is not about winning or losing. Brown; “It’s about courage. In a world where scarcity and shame dominate and feeling afraid has become second nature, vulnerability is subversive. Uncomfortable. It’s even a little dangerous at times. And without question, putting ourselves out there means there’s a far greater risk of feeling hurt”.

An important management’s task is according the writers of the book; The Drucker Difference, to develop people in a way that make them able to perform in an extraordinary way. “In Concept of the Corporation, Drucker wrote that ‘the most successful and the most durable institutions employ managers who induce  in their members an intellectual and moral growth beyond a man’s original capacities”. This end is embodied in Drucker’s very definition of leadership; “leadership is the lifting of a person’s vision to higher sights, the raising of a person’s performance to a higher standard, and the building of a person’s personality beyond its normal limitations”. (The Drucker Difference, what the World’s Greatest Management Thinker Means to Today’s Business Leaders,2010)

Going back to Brown and Daring Greatly. The author informs us that vulnerability isn’t good or bad, nor a dark emotion, nor is it always a light or positive experience. Brown; “Vulnerability is the core of all emotions and feelings. To feel is to be vulnerable. To believe vulnerability is weakness is to believe that feeling is weakness”.

Brown say that vulnerability is the core , the heart, the centre, of meaningful human experiences. Experiencing vulnerability is not a choice, we can choose how we would like to respond when confronted with uncertainty, risk and emotional exposure.

“When you fail, make sure that you don’t dwell on it. Fail fast, learn everything you can, and move on”. From her book ; The Mountain Within, Herta Von Stiegel has some interesting thoughts and makes us aware that it’s tempting to suffer and get too involved in the mire of failure. Stiegel; “Give failure it’s proper role in your mind, a place to dwell briefly, learn and reflect, and move on”. Uncertainties is always a challenge , either we like it or not. Stiegel; “The future is all about surprises. Expecting them is half the battle. Being ready for the unexpected is the other half. But how can you be ready for something that you don’t or can’t see coming ?” Stiegel shows us the importance of releasing yesterdays or even an hour ago’s attachment. (Berta Von Stiegel, The Mountain Within)( from my Blog)

Back to Brown and where she makes us aware of some very persuasive leadership research which supports the idea of asking for support is critical, as well as that vulnerability and courage are contagious. The author refers to an article (Harvard Business Review, 2011) Authors of this article (Peter Fuda and Richard Badham) is using series of metaphors to explore how leaders spark and sustain change. ” One of the metaphors is the snowball. The snowball starts rolling when a leader is willing to be vulnerable with his or her subordinates. Their research shows that this act of vulnerability is predictably perceived as courageous by team members and inspires others to follow suit”.

Shame is a painful feeling. Brown; “A sense of worthiness inspires us to be vulnerable, share openly, and preserve. Shame keeps us small, resentful, and afraid. In shame-prone cultures, where parents, leaders, and administrators consciously or unconsciously encourage people to connect their self-worth to what they produce, I see disengagement, blame, gossip, stagnation, favouritism, and a total death of creativity and innovation”.

To be open and honest includes among other things; the painful truth and standing up for what’s right, where keeping promises is of huge importance and proves that we can be trusted to uphold commitments and lead as a good example. From their book (Moral Intelligence, Doug Lennic/Fred Kiel)  say; “When leaders betray confidences, they lose more than respect of their work associates. They also dry up valuable sources of information because their employees and colleagues learn to withhold sensitive information from a loose-lipped leader.” (Ingerleg’s blog)

When Brown talks about shame resilience, she explains that it is a strategy for protecting our connection with both ourselves and our connections with the people we care about.

Brown’s four elements of shame resilience:

1) Recognizing Shame and Understanding Its Triggers. Here it is important to physically recognize and feel your way through it when you are in the grips of shame. You can ask yourselves questions like; what is the triggers ? What are my feelings physically ? Are there a way through it ?

2) Practicing Critical Awareness. Here it is important to be aware of the signs that are driving you to shame, and are the messages realistic or attainable ? Are you in pressure of what other people want from you, or is it what you want to be ?

3) Reaching out. Brown;” Are you owning and sharing your story ? We can’t experience empathy if we’re not connecting.”

4) Speaking Shame. Brown; “Are you talking about how you feel and asking for what you need when you feel shame ?”

These four steps can be used in different order and they will always ultimately lead to empathy and healing.

Leaders need to re-humanize education and work in order to reignite creativity, innovation and learning. Brown; “This means understanding how scarcity is affecting the way we lead and work, learning how to engage with vulnerability, and recognizing and combating shame”.

Shame and blame are disruptive in organizations. Showing respect and dignity of individuals should be of the highest values. Brown; “There is no leading by fear”. In an organizational culture where respect is of high value, there is no room for shame and blame and it won’t work as management style. Brown; “We can’t control the behavior of individuals, however, we can cultivate organizational cultures where behaviors are not tolerated and people are held accountable for protecting what matters most: human beings”.

Organizations need creativity and innovation as well as engaged learning to solve complex issues. Brown; “We can’t afford to let our discomfort with the topic of shame get in the way of recognizing and combating it in our schools and workplaces”.

Browns four best strategies for building shame resilient organizations:

1) Leaders who are supportive and willing to arrange honest conversations about shame as well as cultivating shame resilient cultures.

2) Brown; “Facilitating a conscientious effort to see where shame might be functioning in the organization and how it might even be creeping into the way we engage with our co-workers and students”.

3) Normalizing is according to Brown a critical shame resilience strategy where leaders and managers are helping their people to know what to expect. You can ask these questions; What is the common struggles and how to deal with them and what you have experienced ?

4) Brown; “Training all employees on the differences between shame and guilt, and teaching them how to give and receive feedback in a way that fosters growth and engagement”.

Giving feedback is everything, without feedback there can’t be any transformative change. Brown; “A daring greatly culture is a culture of honest, constructive, and engaged feedback”.

“Difficulties mastered are opportunities won.”   – Winston Churchill

Author, Inger Lise E Greger MSc Change Management

https://inger-lise.net/page/2/





Leaders Will To Simplify.

19 02 2015

Simplicity, simplicity ———        Henry David Thoreau

Complexity makes us confused, but simplicity makes us released.

We are all in the same boat and has a need to understand things without complications; a job, a paper, a loan, colleagues, a leader, communication and so on. The question is why we complicate things.

Alan Siegel and Irene Etzkorn has written the book; Simple, and conquering the crisis of complexity.

Authors; “A crisis of complexity has escalated to a critical point where a decision must be made. We either relinquish the power to understand and control what affects us, or we fight for a better, simpler way to conduct our daily affairs and our commercial transactions”.

Simplicity and clarity goes hand-in-hand, and has a clear intent that easily and quickly conveys its purpose of use.  Authors; ” With even greater magnification, you find that it’s about essence – cutting to what matters, delivering substantive content that seems to speak to an audience of one”.

The authors make us aware of the importance of removing barriers, both inside the company as well as removing barriers that separates the company from the outside world. This form of simplification requires breaking down walls inside the company.

A culture of simplicity seems to blossom in open cultures. People are able to communicate openly, both with insiders as well as those outside the company.

Authors; “Something has changed recently, however. People have begun to fight as never before for clarity, transparency, and fairness in their dealings with business and government. More and more are becoming simplicity warriors – without the need for a Nader-like leader. They’re doing it themselves, armed only with social media and a healthy sense of outrage”.

Those of us who has been in situations of receiving too much confusion for too long, are ready for a simplicity movement. Authors; “One of the great misconceptions about the complexity crisis is the belief that the people who made things so complicated – the bureaucrats, the technocrats, the lawyers – are the only ones who can get us out of this mess. But if we wait for help from those who’ve developed and fostered the confusion, we may be waiting a long time”.

Here the authors makes us aware of some important key-elements to use in simplifying:

-we can transform the way we do business

-we can reinvent the everyday practices and process plagued by complexity.

From his book; “On becoming a Leader”, Warren Bennis, has some interesting views on simplicity; “The universe may not be very complex, but it is, nevertheless, complex. And as I mentioned earlier, the social laws are more complex and less certain than the natural ones. But despite the complexity, we cannot stand still. We must continue to swing from tree to tree, although the trees may be ideas, and we may be using axons instead of arms to make the connections. We might want to take Alfred North Whitehead’s advice here; “Seek simplicity, then distrust it”.

Bennis is also saying that our culture is in need of more right-brain qualities like the needs to be more intuitive, conceptual, synthesizing and artistic.

Bennis; “In any corporation, managers serve as the left brain and the research and development staff serves as the right brain, but the CEO must combine both, must have both administrative and imaginative gifts. One of the reasons that so few corporate executives have successfully made the leap from capable manager to successful leader is that the corporate culture, along with society as a whole, recognizes and rewards left brain accomplishments and tends to discount right-brain achievements. Bottom – line thinking is a manifestation of left-brain dominance. Habits are born in the left brain and unmade in the right”.

When we connect with people, we have to speak their languages. Jargons are often used in companies and government where they speak in a language they understand and you don’t.

Siegel and Etzkorn; “This isn’t necessarily intentional, organizations get accustomed to using a kind of insider shorthand to communicate among themselves – no harm there. The problem occurs when internal jargon finds its way into external communication, which it inevitably and increasingly does. When this happens, companies are in effect talking to themselves in public”.

Here the authors makes us aware that the use of jargon is an important example of lack of empathy in cases when you fail to consider the frame of reference in how your message will be received.

Authors; “As a result, important messages can become lost in translation, making it impossible to reach across lines, connect, and collaborate”.

The authors, is questioning if a company is capable of transforming itself so that simplicity becomes part of its DNA. “The mission statement is only the beginning. Companies that embrace simplification must make sure that all of their communications and processes measure up to the highest standards of clarity”.

Here, the authors includes internal communication as well as the importance of external communication.

Back to Bennis; No leader sets out to be a leader. People set out to live their lives, expressing themselves fully. When that expression is of value, they become leaders”.

Bennis, makes us aware of how important it is to become yourself, to use yourself completely including your skills, gifts and energies if you want to make your vision manifest.

“So strike hard, try everything, do everything, render everything, and become the person you are capable of being”.

Hope is a waking dream——–-Aristotle

Written by

Inger Lise E Greger/MSc Change Management

https://inger-lise.net/page/2/





Transparency and Leaders Will to Create a Culture of Candor

23 01 2015

There is no diplomacy like candor.     E.V.Lucas

A culture of transparency and candor is a must for every organisation.

From their vital book; “Transparency” —Warren Bennis, Daniel Goleman and Jim O’Toole addresses us with the vital question whether organizations have the courage to be open, honest and most of all, transparent.

The writers make us aware that claiming to be transparent is not the same as actually being transparent. You may believe in transparency without practicing it.

Warren Bennis gives us this definition of being transparent; “It means, in addition to the literal ‘capable of being seen through’, without guile or concealment; open, frank, candid”.

When companies cover up their mistakes instead of learning from them, they will probably do the same another time. Author’s; “But any time an organization makes a seriously wrong decision, its leader should call for an intensive postmortem. Such learning opportunities are too often overlooked”.

The Ten Golden Rules of Leadership, is a book written by, M.A. Soupios and Panos Mourdoukoutas. The book implements thought-provoking ideas from Aristotle, Heraclitus, Sophocles, Hesiod and others.

I have chosen rule 5; Always Embrace the Truth  —–Antisthenes. Authors; “Wise leaders, the men and women who possess genuine insight about administrative life, understand that honest assessment is an essential requirement of effective leadership. However, there seems to be an inverse correlation between level of authority and level of truth. In other words, the higher up the corporate ladder an executive ascends, the less likely it is that person will receive complete and accurate evaluation”

When climbing the corporate ladder, leaders makes the distance to the subordinates to evaluate them harder. They often have their own agenda and is not always sharing their information with their colleagues. “Encouraging to whatever degree such submissiveness on the part of subordinates jeopardizes the welfare of both the organization and the leader”.

Going back to the book on transparency, and let us see what Bennis, Goleman and O’Toole have to say on this important subject. The author’s are signalizing that wise leaders are engaged and close to the actions. “There’s a compelling reason to become more open to information from people at every level; those close to the action usually know more about what’s actually going on with clients, with production or customer service, than those on the floors. ( There’s truth to the maxim, “None of us is as smart as all of us” )

Leaders who cares about a good culture in their organizations, develop a culture of candor. Author’s; “Before an organization can develop a culture of candor, it must examine the cultural rules that currently govern it. Such cultural rules run deep and they typically resist change”.

Leaders need to take action if they want information to flow freely in the organization and in that case be the one who set good examples. “If leaders regularly demonstrate that they want to hear more than incessant happy talk, and praise those with the courage to articulate unpleasant truths, then the norm will begin to shift toward transparency”.

Lead with Humility, written by Jeffrey Krames, translates the pope’s key ideas and practices into practical tactics that anyone can emulate. Krames, emphasize’s Pope Francis great leadership style as a good example for anyone who wants to connect in a meaningful way with employees, teammates and customers for their organization. “He believes that authentic humility empowers leaders like no other leadership quality. “If we can develop a truly humble attitude, we can change the world”, wrote Bergoglio before becoming pope. And he misses no opportunity to show that a person can never be too humble and that people can learn to be more humble. In doing so, he has altered the standards by which we measure our leaders”.

Here are the Pope’s key ideas;

Remove the walls-literally-between yourself and your employees.

-Enlist your executives to join you each year at the front desk or in the delivery truck.

-Consider all points of view, and make decisions in consultation-not as snap judgements.

-Focus on enhancing people’s strengths, not fixing their weaknesses.

-Break the habit of doing things the same old way, and reinvent ineffective process.

-Communicate with everyone, at every level of the organization.

-Surround yourself with truth-tellers-no matter how painful it is to hear.

-Shake up the status quo and get out of your comfort zone.

 Hope is the only good that is common to all men, those who have nothing else possess hope still  —–Thales

Writer,

Inger Lise E Greger/MSc Change Management

https://inger-lise.net/page/2/








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